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Volunteer Agreement


EACH PIRANHA FAMILY is required to commit to and complete a minimum of four meet volunteer shifts during our regular season meets. We need everyone to volunteer at every meet if possible. We ask that each family only sign up for one volunteer position pet meet unless there are specific circumstances that need to be considered. Swimming with the Piranhas is affordable because our team is run by volunteers. Some of our families choose to volunteer all season (and beyond) on our Piranha Board, which we encourage and appreciate. The Board plans and coordinates our meets and events, hires coaches, and works with the Whale league to make our team run. But when it comes to swim meet days, it takes about 100 volunteers per meet to run an efficient and successful meet, so we need everyone! Our hone meets are generally held on Monday evenings in June. Our away meets could be any day of the week. Specific meet time and other information is emailed and posted on our website before each meet, but for planning purposes, expect that first-half volunteers usually arrive around 3:30-4:00 PM, and second-half volunteers arrive around 6:00 PM. Times vary for home and away meets. Any adult member of your family may volunteer at our meets (minimum age is 16). A few jobs, like Stroke Judge, require in-person training, but most of our jobs are easily learned from our experienced volunteers or from our website. Some example jobs: Timers, Age Group Parents, Scorekeepers, Awards, Ready Bench Coordinators, and Set-Up/Clean-Up Teams. Most jobs are half-meet jobs, except Age Group Parent (this position must be done by an adult who has had a background check) which lasts for the whole meet (but this gives you great flexibility for watching your swimmer(s) at the meet). We understand that fitting volunteer shifts into your busy family and work schedule requires planning. Arriving on time for your chosen shifts is required for your volunteer commitment. If you are unsure about which jobs might be best for your family’s volunteers, our volunteer coordinators are happy to suggest jobs that best match your needs. As members of the board, many of us have volunteered when we have had small no-swimmer children and we have successfully completed our volunteer hours.

DEADLINE TO SIGN UP May 20th is the deadline to sign up for all meet commitments. Volunteer signup is completed via our swimtopia site, starting on May 1st. When volunteer registration opens – this is when options and shift times are the greatest. (Fair warning that the most popular jobs fill up quickly!) We will pre-fill selections based on those who register with the team prior to May 1st for special volunteer commitments.It is the goal of the Pecan Grove Swim Team Board to run smooth and effective meets, as well as have family involvement. In order to reach our goal, it is the policy of the Pecan Grove Swim Team that ALL families must volunteer for at least 4 half-meet shifts. If your swimmer if swimming, you must volunteer in that meet. If you miss a meet, you will be asked to make up your volunteer obligation in some way, the volunteer coordinator can help you with this. If your child makes it to meet of champions and all stars, this will be additional volunteer responsibilities for those families. We ask all families to pay a 250.00 deposit. This deposit will only be charged if you Fail to fulfill volunteer requirements. In addition, "no-showing" a job may result in your swimmer(s) being ineligible to compete in current season swim meets and your family will not be allowed to register the following year with returning team members and will be required to wait to register with any new members.  
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